How often does your student organization work with other organizations, offices, or community partners while planning events? Collaboration is always an amazing opportunity and can be a great lesson in working with others. In my personal experience with event planning, and now with advising student organizations and leaders, here are ten of my favorite tips to keep in mind for collaboration.
Remember that other groups are a resource. Think creatively about what type of resource these other organizations can be – funding, idea generation, a source of volunteers, etc.
Communication is key! Frequent communication with all groups involved not only keeps the event organized, but it also keeps everyone invested in the work they’re doing.
8. Goal Setting
Keep the prize in mind! Set goals and remember that everyone should be working towards common goals.
If you’re asking others to be part of your event or working with others on their event, try to compromise! Not everything can be their way or your way.
Not everything may happen the way you plan it to – be flexible!
5. Know Your Role
The more people involved, the more confusion there can be. Set expectations and outline responsibilities.
You don’t need to do it all yourself. Not only within your own organization, but also with the other groups involved. Sharing tasks will help with retaining members, dedication to the program, and ideally less stress for you!
Put all your minds together and think of something new or different for your event! Utilize the other groups’ perspective to think differently about your new and old ideas.
Whether you’re planning a small event or a large-scale event, organization is important to keep your event planning and the event itself running smoothly.
1. Enthusiasm breeds enthusiasm!
The more energy and excitement you have for the program, the more others will too! This is the best advice I had in my undergraduate programming experience and still find it to be true today.